Smart Office Considerations

Smart Office Considerations. Designing an Office that Encourages Workflow helps to make workers’ life easier, not complicate it. But without rigorous planning and thorough execution planning of office space can turn into a lengthy, costly and exhausting process. Most times workers’ efficiency and level of performance can be used easily to assess the effect of office layout, whether it accelerates or impedes worker efficacy.


It might seem quite a modest challenge for modern office space managers. The paramount goal may look simple – create an office space according to their workspace but in actual sense what it implies is that you should construct a workable space that matches the company’s profile while taking into considerations the needs of the company workers. The toughest measure is to grasp the inference that there isn’t any common, “one-size-fits-all” solution, especially when it comes to the increasingly mobile, tech-savvy employee of today.


Modern Office, New Rules

The constant three-dimensional and administrative distribution of companies, the prevalence of enabling technologies and association tools, and the enlarged demand for more work flexibility; these factors are dramatically changing work and the workplace. The transformation is already evident: technology and ergonomics have made office design look simple, solved problems of physical connectivity, and have reduced the size and encumbrance of office hardware. Thanks to the growing high-speed internet access and increasing data traffic – forecast to reach 81 billion/TB per month by 2015 – business owners can now move to an almost paperless office, cleaning clutter, saving money, and reducing their environmental footprint.


For many companies, the swing to open-office floor plans has allowed more work-force to be accommodated in the same space. Muddling walls and building the organization around communication rather than hierarchy has worked excellently to enable partnership and improve teamwork, profiting especially work that involves problem-solving and joint analysis.


It would still be erroneous to accept that all workers have the same work style and are motivated by the same things. Extroverts may find it easy – and even pleasant – to solve problems amid distractions, but introverts will function at their best away from any form of disturbance. So, the goal is to strike a balance between open and private by creating a multi-space for both collaborative work and focused work. This involves two different sets of furnishing solutions: first, creating communal spaces that encourage teamwork, and on the other, including s secluded spaces where individuals can focus, clear their minds, or just have a moment of isolation amidst all the openness.


Besides the above listed requirements, an effective space layout still needs to take into consideration:

The profile of the company

The type of work conducted by each department in the company

The needs of clients that visit the office

The extent to which furniture can facilitate interaction and the exchange of information between managers, employees, and clients


What Matters Most for the Modern Employee?

Maintaining a progressive and driven labor force is vital for a company’s success. Apart from workers’ first choice for a vibrant or a noiseless workspace, office managers have many other features to consider in arriving at a design that encourages workflow. Here are key factors that determine people’s satisfaction with their workspace:


Thermal Comfort.

The temperature of the air in the office has a remarkable impact on worker efficiency, and it’s not only for comfort purposes. Without a doubt, for workers to be able to concentrate on their work, they should not feel too hot or too cold – the values of air temperature, humidity, and air movement must be set within the range commonly defined as the “comfort zone.” Most studies have concluded that the optimal office temperature should be set between 21 and 23 degrees Celsius, with the slightest aberration disturbing performance, mood, and safety. Uncomfortable conditions have an even greater impact on already-stressed employees, who will do less work and make more mistakes as they experience thermal discomfort.


Air quality

This has continued to raise major concerns for many workers in modern offices. And has constantly being a source of complaint and illness. The Indoor quality of air inside offices is important not only for employees’ productivity, but also for their overall health and well-being. An unproductive ventilation arrangement will allow the buildup of toxins that could cause employees to develop allergies and respiratory diseases, in turn leading to greater nonattendance and low staff productivity. Aiming at enhancements in ventilation, air filtration, and the eradication of pollutant sources should increase air quality and lower worker discontent.



Natural light often times the most undermined factor in office design that can directly impact productivity and office performance. As described by experts, the human eye is works preferably with the adjusting light levels of sunlight, as opposed to the harsh fluorescent light in offices. With plenty of natural light in areas where tasks are carried out, workers can execute responsibilities more efficiently and with better accuracy; nevertheless, the importance of good lighting extend much further. Studies have shown that exposure to natural light improves sleep, reduces eye fatigue and headaches, and has a positive impact on health and well-being of the workers.


Luxury of collaboration

Space planning and office design changes with work. Companies are gearing towards a more multipart, inventive, innovative, and network-driven way of working, while moving towards increasingly flexible, collaborative spaces. Break rooms are becoming more than just places where employees can eat their lunch – they facilitate interaction, aid creativity, and encourage spontaneity. The goal is not only to create casual meeting or lounge areas where workers can get some time out if they feel exhausted, but also exchange thoughts with coworkers if they feel inspired. Well-designed collaborative areas are, in most cases, the space where the company’s policies are made day by day.


Office sanitation

In small offices most especially those with an open office floor plan, individual workspaces become part of the design. It is, therefore, crucial to keep the space free of clutter, clean, and organized – for both clients who judge your business by the look of your workplace and employees who can focus on their tasks better. Developing a splinter system that stores information in a way in which it can be profitably utilized helps office managers to increase general productivity, reduce mental overwork and pressure, save time, and secure information



There is no such thing as excess space although according to research only 55% of offices utilize their space adequately.  In pursuit space maximization and cost efficiency, some managers fail to ask themselves whether the present design is preventing workers from doing their job in an efficient and effective manner. If it takes much time moving around the office from the printer to the conference room, if teamwork is held up by way the furniture is placed, if spaces are not used in an organized manner –some spaces are empty while some are overcrowded, then the layout of the office is not well-organized.


Noise level

Noise is the most complained about cause of disturbance among workers in wall-less offices. Telephones, printers, air conditioning systems, and conversations of coworkers may become a distraction for office workers and weaken their ability to concentrate on a task. Exposure to noise has negative effects on productivity, temperament, and overall health, leading to increased illness, lower morale, stress, fatigue, and lower job satisfaction. Semi-private meeting spaces, sound-absorbing furniture, noise-cancelling wall panels, and other acoustical products can serve as noise limiting factors.


Furniture Adjustability

As electronic devices like laptops, tablets, and smartphones are used more in the office, the workplace considered for the desktop is slowly becoming a thing of the past. Large and immobile furniture can no longer respond to the evolving communication needs and work styles of people. They are interacting differently with their surroundings, and their new postures should be sustained by modular furniture that provides an endless variety of configurations and forms.


Colors and textures

For people whose work is a dreary experience, color may be used to inspire creative thinking, improve mood, and have a calming – or, on the contrary, stimulating – effect. All the big corporations are doing it, and it seems to have a positive impact on people’s mood and productivity levels. Blue and green colors can be used to spark confidence, red to increase attention to detail, black and white to achieve distinctiveness, and bright yellow or orange to create a cheery, energetic space.


Decent workplace layout resolves rudimentary complications, but really, effective office space planning does better. By promoting interaction without excluding privacy, furnishing the office in a way that sustains the workers’ style and needs, and making sure basic requirements of temperature, air quality, and natural light are met, workers will be excited to work in your office, and believe me it goes a long way in boosting their confidence and increasing their efficiency.